Introduction:
Technology Project Portfolio Management (TPPM) is a strategic approach to managing multiple technology projects within an organization to achieve business objectives, optimize resource allocation, and maximize value. TPPM enables organizations to prioritize projects, ensure alignment with strategic goals, and manage risks effectively. This course provides participants with the knowledge and skills needed to manage a portfolio of technology projects, from project selection and prioritization to performance monitoring and value delivery. Through case studies, best practices, and hands-on activities, participants will learn how to implement an effective project portfolio management process within their organization.

Objectives:
By the end of this course, participants will be able to:

• Understand the principles and objectives of Technology Project Portfolio Management.
• Develop strategies for aligning technology projects with business goals and objectives.
• Learn how to evaluate, prioritize, and select technology projects based on strategic value and resource availability.
• Implement processes for managing project portfolios, including risk management, resource optimization, and performance tracking.
• Utilize portfolio management tools and techniques to ensure successful project outcomes and maximum value delivery.
• Understand how to measure and communicate the success of a project portfolio to stakeholders.

Who Should Attend?
This course is designed for professionals who are involved in managing technology projects, portfolios, and IT investments. It is suitable for:

• IT managers, project managers, and portfolio managers.
• Business executives and senior managers responsible for strategic decision-making.
• Project management professionals overseeing multiple technology projects.
• IT governance, risk, and compliance officers.
• Consultants and professionals looking to improve their portfolio management skills.

Day 1: Introduction to Technology Project Portfolio Management

Morning Session:

• What is Technology Project Portfolio Management?

  • Defining project portfolio management and its significance in technology organizations.
  • The relationship between portfolio management and organizational strategy.
  • Key concepts in project portfolio management: Alignment, prioritization, and resource management.

• The Role of TPPM in Achieving Strategic Objectives

  • How technology project portfolios support business goals: Driving innovation, increasing efficiency, and delivering value.
  • Aligning IT initiatives with broader organizational goals: Strategic portfolio alignment.
  • Balancing short-term projects with long-term strategic goals.

Afternoon Session:

• The Portfolio Management Lifecycle

  • Stages in the portfolio management lifecycle: Selection, planning, execution, monitoring, and closure.
  • The role of portfolio managers and project managers in managing the portfolio.
  • Key performance indicators (KPIs) and metrics for portfolio management.

• Portfolio Governance and Decision Making

  • Governance structures for project portfolio management: Steering committees, portfolio boards, and executive oversight.
  • Decision-making processes in TPPM: Project selection, prioritization, and resource allocation.
  • Managing stakeholder expectations and reporting.

• Hands-On Lab: Assessing Portfolio Alignment

  • Participants will assess a sample technology project portfolio to determine alignment with strategic business objectives.
  • Group discussion on how to ensure ongoing alignment with changing business needs.

Day 2: Project Selection, Prioritization, and Resource Management

Morning Session:

• Selecting Projects for the Portfolio

  • Methods for evaluating and selecting projects: Scoring models, cost-benefit analysis, and decision matrices.
  • Criteria for project selection: Strategic alignment, ROI, resource availability, and risk assessment.
  • Tools and techniques for evaluating project proposals and assessing their value to the organization.

• Prioritizing Projects within the Portfolio

  • Prioritization frameworks: MoSCoW method, Eisenhower matrix, and weighted scoring.
  • How to balance competing priorities: High-impact vs. low-risk projects.
  • Resource constraints and the role of prioritization in maximizing portfolio value.

Afternoon Session:

• Optimizing Resource Allocation Across the Portfolio

  • Managing resource constraints: Time, money, and talent.
  • Resource leveling and optimization techniques.
  • Balancing resource allocation across projects to ensure effective execution.

• Risk Management in the Project Portfolio

  • Identifying and assessing risks at the portfolio level.
  • Strategies for mitigating portfolio-wide risks: Diversification, risk avoidance, and risk sharing.
  • Monitoring and managing risks throughout the project lifecycle.

• Hands-On Lab: Prioritization and Resource Allocation

  • Participants will prioritize a set of technology projects and allocate resources accordingly based on available criteria.
  • Group exercise to discuss trade-offs and challenges in project selection and prioritization.

Day 3: Monitoring, Reporting, and Measuring Portfolio Performance

Morning Session:

• Monitoring Portfolio Performance

  • Key metrics for monitoring portfolio health: Budget, timelines, scope, and resource utilization.
  • The role of portfolio dashboards and reporting tools in tracking performance.
  • Real-time monitoring techniques: Automated systems, KPIs, and visual management.

• Evaluating Portfolio Performance

  • Measuring the success of individual projects and the overall portfolio.
  • Benefits realization: How to track whether a project is delivering the expected outcomes and value.
  • Portfolio-level performance reviews and adjustments.

Afternoon Session:

• Reporting to Stakeholders

  • Communicating portfolio performance to stakeholders: Executives, board members, and project teams.
  • Reporting frameworks and tools: Gantt charts, portfolio dashboards, and executive summaries.
  • Best practices for reporting progress and making data-driven decisions.

• Aligning Portfolio Performance with Strategic Goals

  • How to adjust the portfolio based on performance data: Reallocating resources, adjusting timelines, and reprioritizing projects.
  • Maintaining strategic alignment throughout the portfolio lifecycle.
  • Handling portfolio changes: Adding or removing projects based on business needs.

• Hands-On Lab: Portfolio Monitoring and Reporting

  • Participants will evaluate and create performance reports for a portfolio of projects.
  • Using performance data to make decisions about portfolio adjustments and stakeholder communication.

Day 4: Managing Change, Risk, and Challenges in Technology Project Portfolios

Morning Session:

• Managing Change within the Portfolio

  • How to handle changes in project scope, resources, or priorities.
  • Change management strategies at the portfolio level: Assessing impacts, managing scope creep, and controlling costs.
  • Engaging stakeholders and ensuring smooth transitions during changes.

• Dealing with Common Portfolio Challenges

  • Overcoming common challenges in managing technology project portfolios: Resource shortages, conflicting priorities, and unforeseen risks.
  • How to manage multi-project complexities and dependencies.
  • Balancing flexibility and control in dynamic project environments.

Afternoon Session:

• Advanced Risk Management in Project Portfolios

  • Dealing with risk at the portfolio level: Portfolio risk management strategies.
  • Building a risk management framework: Risk identification, assessment, response planning, and monitoring.
  • How to monitor and control portfolio risks during execution.

• Ensuring Portfolio Sustainability

  • Creating long-term strategies for maintaining and evolving the portfolio.
  • Aligning portfolio management practices with organizational culture and values.
  • How to ensure continuous improvement in portfolio management processes.

• Hands-On Lab: Change and Risk Management Simulation

  • Participants will work through a simulated portfolio management scenario, addressing changes, risks, and challenges.
  • Group discussions and solutions for overcoming obstacles and ensuring portfolio success.

Day 5: Finalizing, Reporting, and Improving Portfolio Management Practices

Morning Session:

• Finalizing the Portfolio Management Process

  • Review of portfolio management processes: From planning to closure.
  • How to transition completed projects into operations and ensure knowledge transfer.
  • Evaluating portfolio success: Lessons learned and best practices for future projects.

• Continuous Improvement in Portfolio Management

  • How to develop a culture of continuous improvement in portfolio management practices.
  • Implementing feedback loops: Stakeholder reviews, performance evaluations, and lessons learned.
  • Innovations in portfolio management: Emerging trends, technologies, and tools.

Afternoon Session:

• Final Q&A, Course Review, and Certification Exam
  • Recap of key principles, strategies, and tools learned throughout the course.
  • Open Q&A session to address any remaining questions or concerns.
  • Certification exam to assess participants’ understanding of technology project portfolio management concepts.
  • Awarding of certificates to successful participants.