Introduction:

Effective recruitment and onboarding are critical to attracting and retaining top talent. This 5-day training course is designed to provide office administrators, HR assistants, and managers with the knowledge and skills necessary to manage and improve the recruitment and onboarding processes. Participants will learn how to develop and implement successful recruitment strategies, conduct interviews, onboard new employees effectively, and ensure a seamless integration into the company culture. By the end of the course, participants will be equipped to handle all stages of the recruitment and onboarding processes with confidence and efficiency.

Objectives:

By the end of this course, participants will be able to:

1. Understand the importance and stages of the recruitment and onboarding process.
2. Develop effective job descriptions and postings that attract the right candidates.
3. Implement recruitment strategies, including sourcing, interviewing, and selecting candidates.
4. Conduct structured and unbiased interviews.
5. Onboard new employees smoothly and effectively, ensuring they feel welcomed and prepared.
6. Understand and implement compliance with relevant labor laws and regulations in recruitment and onboarding.
7. Foster a positive first impression of the organization for new hires through effective onboarding.

Who Should Attend?

This course is ideal for:

• Office administrators and HR assistants involved in recruitment and onboarding
• Hiring managers and team leaders who participate in hiring processes
• Professionals looking to develop or improve their recruitment and onboarding skills
• Those responsible for creating and maintaining job descriptions and recruitment documents
• Anyone involved in employee induction, training, and integration into company culture

Day 1: Introduction to Recruitment and Onboarding

Morning Session:

• Overview of Recruitment and Onboarding

  • The importance of recruitment and onboarding in employee success
  • Key stages of the recruitment process: Planning, sourcing, interviewing, selecting, and hiring
  • The onboarding process: From offer acceptance to employee integration

• Creating an Effective Recruitment Strategy

  • Understanding organizational needs and job requirements
  • Developing a recruitment plan: Targeting the right candidates
  • Utilizing internal vs. external recruitment strategies

Afternoon Session:

• Understanding Job Descriptions and Job Postings

  • Writing clear, concise, and appealing job descriptions
  • What to include in a job posting (qualifications, responsibilities, company culture)
  • How to ensure job postings comply with equal employment opportunity regulations

• Interactive Exercise:

  • Participants will draft a job description and create a job posting for a given role

Day 2: Sourcing Candidates and Building a Talent Pool

Morning Session:

• Sourcing Strategies

  • Using job boards, recruitment agencies, and social media to find candidates
  • Building a talent pool for future hiring needs
  • Networking and referrals as sourcing tools

• Screening Resumes and Shortlisting Candidates

  • How to effectively screen resumes and cover letters
  • Identifying red flags and potential candidates
  • Creating a shortlist of candidates for interviews

Afternoon Session:

• Building Employer Brand for Recruitment

  • How employer branding attracts top talent
  • Promoting your company culture through job postings and social media
  • The role of company reviews and reputation in attracting candidates

• Interactive Exercise:

  • Reviewing and shortlisting resumes based on a provided job posting

Day 3: Interviewing and Selecting Candidates

Morning Session:

• The Interview Process

  • Different types of interviews: Structured, unstructured, behavioral, and panel interviews
  • Preparing effective interview questions
  • Conducting bias-free, fair, and legal interviews

• Behavioral Interview Techniques

  • Understanding STAR (Situation, Task, Action, Result) method for assessing candidates
  • Asking the right questions to evaluate skills, cultural fit, and experience
  • Reducing bias in the interview process

Afternoon Session:

• Making the Final Selection

  • How to assess candidates and make a final decision
  • The role of reference checks and background screening
  • Making the job offer: Negotiating terms and confirming expectations

• Interactive Exercise:

  • Conducting mock interviews and practicing behavioral questions

Day 4: Onboarding New Employees

Morning Session:

• What is Onboarding?

  • The difference between onboarding and orientation
  • The goals and benefits of effective onboarding
  • The first 90 days: Building a strong foundation for new hires

• Preparing for Onboarding

  • Pre-boarding tasks: Documentation, system access, and workspace setup
  • Creating a structured onboarding plan
  • Introducing the new employee to the team and company culture

Afternoon Session:

• Conducting Effective Onboarding and Orientation

  • Key components of an onboarding program: Paperwork, training, and team introductions
  • Setting clear expectations and goals during the first few weeks
  • Continuous support and feedback during the onboarding process

• Interactive Exercise:

  • Designing an onboarding checklist and preparing a detailed schedule for a new hire

Day 5: Ensuring Success and Compliance in Recruitment and Onboarding

Morning Session:

• Ensuring Compliance with Labor Laws

  • Overview of legal considerations in recruitment (EEO, FLSA, ADA, etc.)
  • Compliance in recruitment advertising and interviews
  • Documentation requirements and recordkeeping

• Measuring Success in Recruitment and Onboarding

  • Key performance indicators (KPIs) for recruitment: Time-to-hire, cost-per-hire, candidate quality
  • Measuring onboarding effectiveness: Employee retention, satisfaction, and performance

Afternoon Session:

• Continuous Improvement in Recruitment and Onboarding

  • Collecting feedback from new hires, managers, and interviewees
  • How to continuously improve recruitment and onboarding processes
  • Using technology to streamline and enhance recruitment and onboarding (HR software, applicant tracking systems)

• Interactive Exercise:

  • Evaluating and improving an existing recruitment and onboarding process within a group

Wrap-Up and Certification

• Final Review and Q&A Session

  • Recap of key concepts learned throughout the course
  • Address any final questions or clarifications

• Certification of Completion

  • Final assessment to test knowledge gained during the course.
  • Awarding certificates to participants who pass the assessment.
  • Closing remarks and resources for further professional development in recruitment and onboarding.