Introduction:

Effective project monitoring and control are essential to ensure that projects stay on track, meet deadlines, remain within budget, and meet quality standards. This 5-day training course will equip participants with the skills and techniques necessary for monitoring and controlling project performance, including tracking progress, managing resources, handling risks, and addressing issues that arise throughout the project lifecycle. The course will focus on practical tools, methodologies, and software applications used in the field of project management to ensure projects are delivered successfully.

Objectives:

By the end of this course, participants will:

1. Understand the key principles and importance of project monitoring and control.
2. Learn how to develop and implement project performance measurement systems.
3. Gain practical knowledge of key performance indicators (KPIs) for project tracking.
4. Learn techniques for managing and controlling project scope, cost, quality, and schedule.
5. Understand how to identify, assess, and mitigate project risks.
6. Gain proficiency in using project management tools and software for monitoring and control.
7. Learn strategies for reporting and communicating project progress to stakeholders.

Who Should Attend:

This course is designed for professionals involved in project management, project monitoring, and control, including:

• Project Managers and Coordinators
• Project Control Engineers
• Construction Managers
• Operations Managers
• Project Teams and Support Staff
• Business Analysts and Consultants
• Individuals pursuing a career in project management

Course Outline:

Day 1: Introduction to Project Monitoring and Control

• Session 1: What is Project Monitoring and Control?
  • The Importance of Monitoring and Controlling in Project Management
  • Key Project Management Processes: Initiating, Planning, Executing, Monitoring & Controlling, and Closing
  • The Role of Project Monitoring and Control in Successful Project Delivery
• Session 2: Establishing a Monitoring and Control Framework
  • Defining Project Success Criteria
  • Creating a Project Baseline: Scope, Schedule, and Cost
  • Developing a Monitoring and Control Plan
• Session 3: Performance Measurement and Key Performance Indicators (KPIs)
  • What are KPIs? Importance in Project Monitoring
  • Common KPIs: Schedule Performance Index (SPI), Cost Performance Index (CPI), Earned Value (EV), and others
  • Setting Realistic and Measurable Targets
• Activity: Group Exercise – Developing a Project Monitoring Framework and Setting KPIs for a Sample Project

Day 2: Monitoring Project Scope, Schedule, and Cost

• Session 1: Scope Monitoring and Control
  • Managing Project Scope: Avoiding Scope Creep
  • Techniques for Controlling Scope Changes: Change Control Systems
  • Scope Verification and Validation
• Session 2: Schedule Monitoring and Control
  • Tracking Project Progress Using Gantt Charts and Milestone Reports
  • Identifying Schedule Variances and Implementing Corrective Actions
  • Critical Path Method (CPM) and its Role in Schedule Control
• Session 3: Cost Monitoring and Control
  • Monitoring and Controlling Project Costs: Budget vs. Actuals
  • Understanding Earned Value Management (EVM)
  • Techniques for Managing Project Budgets and Forecasting Cost Overruns
• Activity: Hands-on Exercise – Tracking and Reporting on Project Scope, Schedule, and Costs Using Project Management Tools

Day 3: Risk Management in Project Monitoring and Control

• Session 1: Introduction to Project Risk Management
  • Understanding Project Risks: Types and Sources
  • Risk Management Process: Identification, Assessment, Mitigation, and Monitoring
  • The Role of Monitoring in Risk Management
• Session 2: Risk Monitoring Techniques
  • Using Risk Registers and Risk Logs
  • Monitoring Risk Triggers and Mitigation Strategies
  • Tools for Risk Analysis: Monte Carlo Simulation, Sensitivity Analysis
• Session 3: Controlling Project Risks
  • Developing Contingency Plans
  • Tracking Risk Mitigation and Implementing Corrective Actions
  • The Role of Project Control Teams in Risk Mitigation
• Activity: Group Workshop – Identifying and Mitigating Risks in a Sample Project

Day 4: Project Quality Control and Reporting

• Session 1: Quality Control in Project Monitoring
  • Understanding Project Quality: Key Elements and Standards
  • Methods for Monitoring Quality: Inspections, Audits, and Testing
  • Using Statistical Process Control (SPC) and Control Charts
• Session 2: Monitoring and Controlling Project Quality
  • Establishing Quality Baselines: Defining Quality Standards and Metrics
  • Tools for Managing and Controlling Quality: Six Sigma, Lean, and Total Quality Management (TQM)
  • Corrective and Preventive Actions for Quality Issues
• Session 3: Project Reporting and Communication
  • Effective Project Reporting: Status Updates, Progress Reports, and Dashboards
  • Reporting Project Health: Schedule, Budget, Risks, and Quality
  • Communicating Progress and Challenges to Stakeholders
• Activity: Exercise – Preparing a Project Status Report Using Project Management Software

Day 5: Advanced Project Control Techniques and Tools

• Session 1: Advanced Project Control Techniques
  • Integrated Project Control Systems: Combining Scope, Time, and Cost Control
  • Project Change Management: Implementing Changes without Disrupting the Project
  • Forecasting Techniques: Predicting Project Completion Dates and Costs
• Session 2: Project Management Software and Tools
  • Overview of Project Management Software: Microsoft Project, Primavera, and Others
  • Using Software for Performance Tracking, Reporting, and Schedule Control
  • How Technology and Automation are Transforming Project Monitoring and Control
• Session 3: Lessons Learned and Best Practices
  • Analyzing Completed Projects: Key Insights for Future Projects
  • Implementing Best Practices in Project Monitoring and Control
  • Continuous Improvement and Feedback Loops in Project Control
• Activity: Group Activity – Using Project Management Software to Track Project Progress and Generate Reports

Course Delivery:

• Interactive Lectures: Comprehensive sessions that introduce participants to monitoring and control concepts, tools, and methodologies.
• Hands-on Exercises: Practical applications of monitoring and control techniques using project management software and real-world case studies.
• Group Workshops: Collaborative tasks that focus on real-time problem-solving and decision-making in project control.
• Case Studies: Analysis of successful and unsuccessful projects to highlight the importance of proper monitoring and control.
• Software Demonstrations: Live demonstrations of industry-standard project management tools used for monitoring and control.