Introduction:

Project management is a crucial skill for professionals who oversee complex projects across various industries. This 5-day training course introduces participants to the core principles, tools, and techniques of project management. The course covers the full project lifecycle—from initiation to closure—emphasizing effective planning, execution, monitoring, and control. Through practical case studies and real-world examples, participants will gain the necessary skills to lead projects successfully, manage resources, mitigate risks, and ensure that projects are completed on time, within scope, and on budget.

Objectives:

By the end of this course, participants will:

1. Understand the fundamental principles of project management and its key phases.
2. Learn how to define project goals, scope, and deliverables effectively.
3. Gain skills in project planning, including scheduling, budgeting, and resource allocation.
4. Understand the importance of risk management and learn how to identify, assess, and mitigate risks.
5. Learn techniques for monitoring and controlling project progress and performance.
6. Develop leadership and communication skills needed to manage project teams.
7. Explore best practices for project closure and post-project evaluations.

Who Should Attend:

This course is ideal for professionals who are new to project management or want to enhance their project management skills, including:

• Project Managers and Team Leaders
• Project Coordinators and Assistants
• Engineers, Architects, and Designers
• Construction Managers and Supervisors
• Professionals in any field involved in project planning, execution, or oversight
• Individuals preparing for PMP certification

Course Outline:

Day 1: Introduction to Project Management and Project Lifecycle

• Session 1: What is Project Management?
  • Definition and Importance of Project Management
  • The Role of a Project Manager: Responsibilities and Skills
  • Key Project Management Methodologies: Waterfall, Agile, Lean, and Hybrid Approaches
• Session 2: The Project Lifecycle
  • Phases of the Project Lifecycle: Initiation, Planning, Execution, Monitoring & Controlling, and Closure
  • Key Processes and Deliverables at Each Phase
  • How the Project Lifecycle Relates to Business Goals
• Session 3: Defining Project Goals, Scope, and Deliverables
  • SMART Goals: Specific, Measurable, Achievable, Relevant, and Time-Bound
  • Defining the Project Scope and Setting Clear Deliverables
  • Creating a Project Charter
• Activity: Group Exercise – Developing a Project Charter for a Hypothetical Project

Day 2: Project Planning: Scheduling, Budgeting, and Resource Management

• Session 1: Project Planning Essentials
  • Developing a Detailed Project Plan: Objectives, Milestones, and Deliverables
  • Work Breakdown Structure (WBS): Breaking Projects Into Manageable Tasks
  • Identifying Dependencies and Constraints
• Session 2: Project Scheduling
  • Creating a Project Timeline Using Gantt Charts and Critical Path Method (CPM)
  • Defining Milestones, Deadlines, and Key Performance Indicators (KPIs)
  • Scheduling Tools: Microsoft Project, Primavera, and Other Software Options
• Session 3: Budgeting and Resource Allocation
  • Estimating Project Costs: Labor, Materials, and Equipment
  • Resource Allocation: Assigning Tasks and Ensuring Resource Availability
  • Managing Project Budgets and Cost Control
• Activity: Hands-on Exercise – Developing a Gantt Chart and Budget for a Sample Project

Day 3: Risk Management, Stakeholder Communication, and Team Leadership

• Session 1: Risk Management in Project Management
  • Identifying Potential Project Risks: External, Internal, and Operational Risks
  • Risk Assessment: Qualitative and Quantitative Risk Analysis
  • Developing Risk Mitigation Strategies and Contingency Plans
• Session 2: Stakeholder Communication and Engagement
  • Identifying Key Stakeholders and Their Expectations
  • Communication Planning: How to Ensure Clear, Consistent, and Timely Communication
  • Managing Stakeholder Expectations and Handling Conflicts
• Session 3: Leading and Managing Project Teams
  • Leadership Styles and Their Impact on Project Success
  • Motivating and Managing Project Teams
  • Building Collaboration and Fostering a Positive Team Environment
• Activity: Group Discussion – Developing a Risk Management Plan and Communication Strategy for a Hypothetical Project

Day 4: Monitoring, Controlling, and Reporting Project Performance

• Session 1: Monitoring and Controlling Project Progress
  • Techniques for Tracking Project Performance: Earned Value Management (EVM), KPI Tracking
  • Managing Scope Creep and Changes in Project Scope
  • Addressing Delays, Budget Overruns, and Resource Shortages
• Session 2: Quality Control and Assurance
  • Ensuring Project Deliverables Meet Quality Standards
  • Techniques for Quality Management: Total Quality Management (TQM), Six Sigma
  • Managing Quality Assurance and Quality Control Processes
• Session 3: Reporting and Stakeholder Updates
  • Project Status Reporting: Progress Reports, Dashboards, and Executive Summaries
  • Communicating Project Performance to Stakeholders
  • Tools for Reporting: Software Solutions for Project Tracking and Updates
• Activity: Workshop – Creating a Project Performance Dashboard and Reporting Format

Day 5: Project Closure, Post-Project Evaluation, and Best Practices

• Session 1: Closing the Project
  • Ensuring All Deliverables Are Completed and Accepted
  • Finalizing Contracts, Payments, and Documentation
  • Conducting Final Inspections and Approvals
• Session 2: Post-Project Evaluation and Lessons Learned
  • Conducting a Post-Project Review (Lessons Learned)
  • Measuring Project Success: Customer Satisfaction, Budget Adherence, and Schedule
  • Using Feedback to Improve Future Projects
• Session 3: Best Practices for Continuous Improvement
  • Continuous Improvement in Project Management: Lean and Agile Methodologies
  • Knowledge Management and Documentation for Future Projects
  • Keeping Up with Project Management Trends and Emerging Tools
• Activity: Group Exercise – Post-Project Evaluation and Recommendations for Future Improvement

Course Delivery:

• Interactive Lectures: Comprehensive presentations on project management principles, tools, and techniques.
• Hands-on Exercises: Practical activities designed to apply project management tools and methodologies.
• Case Studies: Real-world examples and case studies to reinforce learning and simulate actual project scenarios.
• Workshops and Group Activities: Collaborative tasks focused on problem-solving and decision-making in project management.
• Software Demonstration: Introduction to key project management software like Microsoft Project, Trello, and Asana.