Introduction:

Project management is a critical discipline that ensures projects are completed on time, within budget, and to the satisfaction of stakeholders. This 5-day introductory course provides participants with a solid foundation in the principles, tools, and techniques of project management. From initiation through planning, execution, and closing, participants will learn the essential steps involved in managing projects effectively. The course will cover key project management processes, roles and responsibilities, risk management, and best practices, providing attendees with the knowledge they need to start or enhance their project management careers.

Objectives:

By the end of this course, participants will:

1. Understand the fundamental concepts and processes of project management.
2. Learn how to define, plan, and execute a project effectively.
3. Gain knowledge of tools and techniques for managing project scope, schedule, cost, and quality.
4. Develop the skills to manage project risks and communicate with stakeholders.
5. Understand the role of a project manager and the importance of leadership in project success.
6. Explore modern project management methodologies, including Agile and Waterfall.

Who Should Attend:

This course is ideal for individuals who are new to project management or want to enhance their project management skills, including:

• Aspiring Project Managers
• Team Leaders and Supervisors
• Business Analysts
• Engineers and Technical Professionals
• Professionals transitioning into project management roles
• Anyone interested in understanding project management fundamentals

Course Outline:

Day 1: Introduction to Project Management

• Session 1: What is Project Management?
  • Definition and Key Concepts of Project Management
  • The Role of a Project Manager and Project Team
  • Project Life Cycle: Initiation, Planning, Execution, Monitoring & Controlling, and Closing
  • Project Management vs. Operations Management
• Session 2: Project Management Methodologies
  • Overview of Project Management Methodologies: Waterfall, Agile, Lean, and Hybrid
  • Choosing the Right Methodology for Your Project
  • Introduction to Agile and Scrum Framework
• Session 3: Key Project Management Processes
  • Initiating, Planning, Executing, Monitoring & Controlling, and Closing
  • Project Constraints: Scope, Time, Cost, and Quality
  • The Triple Constraint and Project Success Criteria
• Activity: Group Discussion – Identifying Project Phases and Applying the Life Cycle to Real Projects

Day 2: Defining and Planning Projects

• Session 1: Project Initiation
  • Defining Project Goals and Objectives
  • Creating a Project Charter: Purpose, Scope, and Deliverables
  • Identifying Project Stakeholders and Their Expectations
• Session 2: Project Planning: Scope, Schedule, and Resources
  • Defining the Project Scope: Work Breakdown Structure (WBS)
  • Creating a Project Schedule: Task Identification, Sequencing, and Timeline
  • Resource Management: Identifying Resources, Roles, and Responsibilities
• Session 3: Developing the Project Plan
  • Integrating Scope, Time, and Cost into a Project Plan
  • Defining Milestones, Deliverables, and Dependencies
  • Risk Management Planning: Identifying and Assessing Project Risks
• Activity: Hands-on Exercise – Developing a Simple Project Charter and Work Breakdown Structure

Day 3: Managing Project Execution and Teams

• Session 1: Executing the Project Plan
  • Coordinating People and Resources
  • Managing Project Teams and Effective Leadership
  • Motivating Teams and Managing Stakeholder Expectations
• Session 2: Communication Management in Projects
  • Developing a Communication Plan for Project Stakeholders
  • Tools for Effective Communication: Meetings, Reports, and Collaboration Platforms
  • Managing Project Documentation and Reporting Progress
• Session 3: Monitoring and Controlling Projects
  • Tracking Project Progress: Using KPIs and Performance Metrics
  • Change Management: Managing Scope Creep and Adjusting Project Plans
  • Quality Control: Ensuring Deliverables Meet Specifications
• Activity: Workshop – Creating a Communication Plan and Identifying Key Performance Indicators (KPIs)

Day 4: Risk Management and Problem Solving

• Session 1: Identifying and Managing Risks
  • Risk Management Process: Identification, Assessment, and Mitigation Strategies
  • Creating a Risk Register and Assigning Responsibility
  • Analyzing Risks: Qualitative and Quantitative Approaches
• Session 2: Problem Solving and Decision Making
  • Problem-Solving Techniques: Root Cause Analysis, Brainstorming, and Decision Matrices
  • Making Informed Decisions: Cost-Benefit Analysis, Risk vs. Reward
  • Conflict Resolution and Managing Stakeholder Concerns
• Session 3: Project Closing
  • Finalizing Deliverables and Obtaining Client Approval
  • Closing the Project: Handover, Documentation, and Performance Reviews
  • Lessons Learned: How to Improve Future Projects
• Activity: Group Exercise – Developing a Risk Management Plan and Solving Project Problems

Day 5: Project Evaluation and Modern Project Management Tools

• Session 1: Project Evaluation and Performance Review
  • How to Measure Project Success: Scope, Time, Cost, and Quality Metrics
  • Conducting a Project Post-Mortem and Gathering Feedback
  • Importance of Lessons Learned for Continuous Improvement
• Session 2: Introduction to Project Management Software
  • Overview of Project Management Tools: Microsoft Project, Trello, Asana, Basecamp, and others
  • Using Software for Scheduling, Budgeting, and Tracking Project Progress
  • Collaboration Features and Resource Management Tools
• Session 3: Emerging Trends in Project Management
  • Digital Transformation in Project Management: AI, Automation, and Big Data
  • Remote Work and Virtual Teams: Managing Projects in the Digital Age
  • Agile and Hybrid Methodologies in Modern Project Management
• Activity: Hands-on Training – Exploring Project Management Software and Creating a Project Timeline

Course Delivery:

• Interactive Sessions: Presentations and discussions on project management concepts and real-world applications.
• Hands-on Exercises: Practical activities, including creating project charters, schedules, and risk management plans.
• Case Studies: Real-life examples to demonstrate the application of project management principles and best practices.
• Software Training: Demonstrations of project management software tools for task scheduling, resource management, and progress tracking.
• Group Activities: Collaborative exercises to practice problem-solving, communication planning, and decision-making skills.