Introduction

Health and safety are critical aspects of facilities management, ensuring the well-being of employees, tenants, contractors, and visitors. Effective health and safety practices protect individuals, minimize risks, and ensure compliance with legal regulations and standards. Facilities managers play a vital role in developing, implementing, and maintaining health and safety programs in their organizations.

This 5-day training course provides participants with the knowledge and skills to manage health and safety in facilities effectively. Covering topics such as risk assessment, emergency preparedness, compliance, and the integration of health and safety into daily operations, this course equips participants to create safe and compliant working environments.

Course Objectives

By the end of this course, participants will:

1. Understand the importance of health and safety in facilities management.
2. Learn to identify, assess, and mitigate risks in facilities operations.
3. Develop skills to create and implement health and safety policies and procedures.
4. Gain knowledge of relevant legal and regulatory requirements.
5. Understand best practices for emergency preparedness and incident response.
6. Learn how to manage contractor safety and ensure compliance with health and safety standards.
7. Explore strategies for fostering a culture of safety within organizations.

Target Audience

This course is designed for:

• Facilities Managers and Directors
• Health, Safety, and Environmental Officers
• Operations and Maintenance Managers
• Property and Real Estate Managers
• Supervisors and Team Leaders in Facilities Operations
• Contractors and Service Providers in Facilities Management
• Anyone involved in managing health and safety within facilities

Course Outline

Day 1: Fundamentals of Health and Safety in FM

Session 1: Introduction to Health and Safety in Facilities Management

• Overview of Health and Safety Principles in FM
• The Role of Facilities Managers in Ensuring Safety
• Benefits of Effective Health and Safety Programs

Session 2: Legal and Regulatory Requirements

• Key Health and Safety Laws and Regulations (e.g., OSHA, ISO 45001)
• Understanding Employer and Employee Responsibilities
• Consequences of Non-Compliance

Session 3: Developing Health and Safety Policies

• Components of an Effective Health and Safety Policy
• Tailoring Policies to Facility Needs and Industry Standards
• Communicating Policies to Stakeholders

Activity: Group Discussion – Identifying Key Health and Safety Challenges in FM

Day 2: Risk Assessment and Hazard Management

Session 1: Principles of Risk Assessment

• Identifying Hazards in Facilities Operations
• Assessing the Likelihood and Impact of Risks
• Prioritizing and Mitigating Risks

Session 2: Hazard Identification and Control

• Common Hazards in Facilities: Electrical, Mechanical, Chemical, and Environmental
• Strategies for Hazard Elimination and Control
• Using Risk Matrices for Effective Decision-Making

Session 3: Tools for Risk Assessment and Documentation

• Conducting Safety Inspections and Audits
• Developing Risk Registers and Action Plans
• Leveraging Technology for Hazard Identification

Activity: Practical Exercise – Conducting a Risk Assessment for a Facility

Day 3: Emergency Preparedness and Incident Response

Session 1: Emergency Preparedness Planning

• Identifying Potential Emergencies: Fires, Natural Disasters, and Security Threats
• Developing and Testing Emergency Response Plans
• Ensuring Tenant and Employee Awareness

Session 2: Incident Response and Reporting

• Immediate Actions During an Emergency
• Reporting and Documenting Incidents for Compliance
• Investigating Incidents to Prevent Recurrence

Session 3: Crisis Management and Business Continuity

• Aligning Emergency Plans with Business Continuity Objectives
• Coordinating with Local Authorities and Emergency Services
• Integrating Emergency Preparedness into Daily Operations

Activity: Simulation – Developing an Emergency Response Plan for a Facility

Day 4: Contractor Management and Workplace Safety

Session 1: Ensuring Contractor Safety

• Screening Contractors for Health and Safety Compliance
• Communicating Safety Expectations and Requirements
• Monitoring and Auditing Contractor Activities

Session 2: Workplace Safety and Training

• Developing and Implementing Safety Training Programs
• Encouraging Safe Work Practices Among Employees and Contractors
• Conducting Safety Drills and Exercises

Session 3: Accident Prevention and Safety Culture

• Strategies for Reducing Workplace Accidents
• Building a Culture of Safety Across Teams and Departments
• Recognizing and Rewarding Safety Excellence

Activity: Case Study – Managing Contractor Safety in a Complex Facility

Day 5: Health and Safety Best Practices and Future Trends

Session 1: Health and Wellness in Facilities Management

• Promoting Employee Well-Being Through Safe and Healthy Workspaces
• Integrating Ergonomics into Workplace Design
• Addressing Mental Health and Stress in Facilities Operations

Session 2: Sustainability and Safety in FM

• Balancing Health and Safety with Environmental Goals
• Green Building Practices for Healthier Indoor Environments
• Managing Safety During Sustainability Projects

Session 3: Future Trends and Continuous Improvement

• Leveraging IoT and Smart Technologies for Safety Monitoring
• Adapting to Emerging Health and Safety Challenges
• Establishing Feedback Loops for Continuous Safety Improvement

Activity: Group Exercise – Designing a Comprehensive Health and Safety Improvement Plan

Course Delivery Methods

• Interactive Lectures: Delivered by experienced health and safety professionals.
• Case Studies: Analysis of real-world health and safety challenges and solutions.
• Practical Workshops: Hands-on exercises to apply health and safety principles.
• Simulations: Emergency and incident response practice for realistic scenarios.
• Group Discussions: Collaborative brainstorming to explore challenges and solutions.