Introduction:

In today’s digital workplace, Google Workspace (formerly G Suite) has become an indispensable tool for collaboration, communication, and productivity. This comprehensive training course is designed to help participants master the tools within Google Workspace, enabling them to work smarter, streamline workflows, and enhance team collaboration. The course also emphasizes advanced features, automation opportunities, and integrations to meet future workplace demands.

Objectives:

By the end of this course, participants will:

1. Gain proficiency in the core Google Workspace tools (Docs, Sheets, Slides, Gmail, Calendar, Drive).
2. Master advanced features and integrations to improve efficiency and productivity.
3. Learn best practices for managing team collaboration in real time.
4. Understand how to use Google Forms, Keep, and Tasks for organizing information and workflows.
5. Explore Google Workspace Admin tools for managing users and security.
6. Utilize Google Workspace in tandem with third-party tools for seamless workflows.
7. Understand strategies for leveraging Google Workspace to meet future productivity challenges.

Who Should Attend?

This course is ideal for:

• Office administrators, managers, and professionals seeking to enhance productivity.
• Remote and hybrid workers looking to improve collaboration and efficiency.
• Small business owners and entrepreneurs using Google Workspace tools for their operations.
• Educators and trainers leveraging Google Workspace for virtual classrooms or training sessions.
• IT professionals tasked with managing Google Workspace environments.

Day 1: Introduction to Google Workspace Essentials

Morning Session:

• Overview of Google Workspace

  • What is Google Workspace, and why is it essential for productivity?
  • Exploring the Workspace ecosystem: Apps and their functions.
  • Understanding cloud-based collaboration and its benefits.
  • Setting up your Workspace account: Profiles, settings, and accessibility.

• Gmail for Business Communication

  • Managing email effectively: Labels, filters, and priority inbox.
  • Advanced Gmail features: Templates, scheduled sends, and smart compose.
  • Integrating Gmail with other Workspace tools for seamless workflows.
  • Email etiquette and best practices for professional communication.

Afternoon Session:

• Google Calendar for Scheduling and Time Management

  • Creating and managing events, reminders, and tasks.
  • Sharing calendars and scheduling meetings across teams.
  • Using appointment slots for external bookings.
  • Integrating Calendar with other tools like Gmail, Meet, and Drive.

• Google Meet for Virtual Collaboration

  • Setting up and hosting virtual meetings.
  • Exploring advanced Meet features: Polls, breakout rooms, and live captions.
  • Tips for conducting engaging and productive online meetings.
  • Managing recordings and meeting follow-ups in Google Drive.

Day 2: Document Creation and Management

Morning Session:

• Google Docs for Word Processing

  • Creating and formatting professional documents.
  • Real-time collaboration: Comments, suggestions, and version history.
  • Using advanced tools: Table of contents, citations, and linked objects.
  • Integrating Google Docs with Sheets, Slides, and Drive.

• Google Sheets for Data Management and Analysis

  • Navigating Sheets: Functions, formulas, and formatting basics.
  • Advanced data analysis: Pivot tables, conditional formatting, and charts.
  • Collaborative data management and sharing.
  • Using Google Sheets Add-ons for automation and advanced analysis.

Afternoon Session:

• Google Slides for Presentations

  • Creating visually appealing and impactful presentations.
  • Collaborating on presentations in real time.
  • Embedding multimedia and interactive elements.
  • Presenting with Meet integration and using presenter view.

• Google Drive for File Management

  • Organizing files and folders for maximum efficiency.
  • Managing sharing permissions and collaborative access.
  • Utilizing Drive shortcuts, starred items, and search optimization.
  • Synchronizing files across devices using Drive for desktop.

Day 3: Advanced Tools for Productivity

Morning Session:

• Google Forms for Data Collection and Surveys

  • Creating forms for feedback, surveys, and registrations.
  • Customizing form design and question types.
  • Analyzing form responses in Google Sheets.
  • Embedding forms in emails, websites, and presentations.

• Google Keep for Notes and Organization

  • Creating, organizing, and sharing notes.
  • Using labels and color coding for better organization.
  • Integrating Keep with Docs, Slides, and Calendar.
  • Managing tasks and reminders with Google Keep.

Afternoon Session:

• Google Tasks for Workflow Management

  • Creating and managing task lists.
  • Integrating tasks with Gmail and Calendar.
  • Setting priorities and deadlines for efficient task management.
  • Syncing Tasks across devices for real-time updates.

• Google Workspace Add-ons and Integrations

  • Exploring popular add-ons for enhanced productivity.
  • Integrating third-party tools like Zoom, Slack, and Salesforce.
  • Automating repetitive tasks with Workspace Add-ons and Google Apps Script.
  • Using Google Workspace Marketplace for tailored solutions.

Day 4: Collaboration and Workflow Optimization

Morning Session:

• Real-Time Collaboration in Google Workspace

  • Best practices for collaborative editing and sharing.
  • Managing permissions to balance collaboration and security.
  • Organizing team projects with shared Drives and files.
  • Using comments, tags, and notifications for efficient communication.

• Creating a Collaborative Workspace

  • Managing projects with Google Chat and Spaces.
  • Integrating Spaces with Google Meet, Calendar, and Drive.
  • Streamlining team communication through Google Workspace tools.
  • Promoting teamwork in remote and hybrid environments.

Afternoon Session:

• Workflow Automation with Google Workspace

  • Introduction to Google Apps Script for task automation.
  • Automating email workflows with Gmail and Sheets.
  • Using macros in Google Sheets for repetitive tasks.
  • Integrating Workspace tools with APIs for advanced automation.

• Improving Team Productivity

  • Measuring team productivity using Google Analytics and reporting tools.
  • Optimizing workflows through regular Workspace reviews.
  • Encouraging adoption of Workspace tools across teams.
  • Addressing common productivity challenges in Workspace.

Day 5: Administration, Security, and Future Trends

Morning Session:

• Google Workspace Admin Tools

  • Overview of the Admin Console: User and group management.
  • Managing access, security settings, and activity logs.
  • Configuring organizational policies and compliance settings.
  • Monitoring and optimizing Workspace usage through reports.

• Security and Data Protection

  • Implementing two-factor authentication (2FA) for users.
  • Best practices for safeguarding sensitive data in Drive and Gmail.
  • Understanding Google’s security features for threat protection.
  • Creating backups and managing data retention policies.

Afternoon Session:

• Future Trends in Google Workspace

  • Exploring AI-powered tools like Smart Compose and Smart Canvas.
  • Adapting to continuous updates in Google Workspace.
  • Leveraging Workspace for hybrid and remote work environments.
  • Preparing for emerging trends like AI, automation, and integration.

• Course Wrap-Up and Certification

  • Review of key concepts and skills covered.
  • Final Q&A and group discussion on applying learnings.
  • Personal action planning for enhancing productivity with Google Workspace.
  • Certification ceremony and feedback session.