Introduction

Effective project management in healthcare is crucial for delivering high-quality care, optimizing resources, and meeting regulatory and financial goals. With healthcare systems becoming increasingly complex, the ability to manage healthcare projects successfully is a vital skill for healthcare leaders. This 5-day training course focuses on equipping healthcare professionals with the knowledge, tools, and methodologies required to lead and manage healthcare projects from initiation through completion. Participants will gain expertise in planning, executing, monitoring, and closing healthcare projects while addressing the unique challenges faced in the healthcare environment.

Objectives

By the end of this course, participants will be able to:

1. Understand the Fundamentals of Healthcare Project Management: Gain an understanding of the key concepts, processes, and frameworks specific to managing healthcare projects.
2. Apply Project Management Methodologies: Learn to apply popular project management methodologies such as Agile, Waterfall, and Lean to healthcare projects.
3. Develop Project Plans and Timelines: Gain skills in developing comprehensive project plans, including resource allocation, risk management, and stakeholder communication strategies.
4. Lead Healthcare Projects Efficiently: Develop leadership and team management skills to ensure project success, from team coordination to addressing challenges.
5. Manage Budget and Resources: Learn how to manage project budgets effectively, control costs, and optimize the use of resources.
6. Ensure Compliance and Risk Management: Understand regulatory requirements and how to manage risks and compliance issues throughout the project lifecycle.
7. Evaluate and Close Projects: Learn best practices for closing projects, evaluating outcomes, and ensuring that goals have been met.

Who Should Attend?

This course is designed for professionals involved in managing projects within healthcare organizations. It is ideal for:

• Healthcare Project Managers and Coordinators
• Healthcare Administrators and Managers
• Clinical and Non-clinical Healthcare Leaders
• Healthcare Consultants
• IT professionals working on healthcare system implementations
• Quality Improvement and Operations Managers
• Healthcare Executives and Strategic Planners
• Those aspiring to transition into healthcare project management roles

Day 1: Introduction to Healthcare Project Management

Morning:

• Overview of Project Management in Healthcare
  • Understanding the unique aspects of healthcare projects
  • Key concepts of project management: scope, time, cost, quality, resources, and risk
  • The role of project management in achieving healthcare organizational goals

Afternoon:

• Project Life Cycle in Healthcare
  • Stages of a healthcare project (Initiation, Planning, Execution, Monitoring, and Closing)
  • The importance of defining project objectives and success criteria in healthcare
  • Case study: Successful healthcare project management examples
• Group Activity: Identifying Key Components of a Healthcare Project

Day 2: Project Planning and Scheduling in Healthcare

Morning:

• Project Planning Essentials
  • Developing a comprehensive project plan: objectives, scope, deliverables, milestones, and timelines
  • Resource planning: Identifying key resources (personnel, equipment, finances) required for project success
  • Developing a work breakdown structure (WBS)

Afternoon:

• Project Scheduling Techniques
  • Gantt charts, Critical Path Method (CPM), and PERT (Program Evaluation and Review Technique)
  • Managing project timelines and addressing scheduling challenges in healthcare projects
  • Tools and software for project planning and scheduling (e.g., Microsoft Project, Trello)
• Group Activity: Creating a Project Plan and Timeline for a Healthcare Initiative

Day 3: Project Execution and Team Management in Healthcare

Morning:

• Project Execution and Monitoring
  • Implementing the project plan: Resource allocation, task delegation, and execution strategies
  • Monitoring project progress: Tracking KPIs, deliverables, and milestones
  • Managing change requests and scope changes in healthcare projects

Afternoon:

• Team Management and Leadership Skills
  • Building and leading high-performing healthcare project teams
  • Effective communication and conflict resolution strategies in team settings
  • Stakeholder engagement and managing expectations
• Group Activity: Role-playing Healthcare Team Management Scenarios

Day 4: Risk Management, Compliance, and Budgeting in Healthcare Projects

Morning:

• Risk Management in Healthcare Projects
  • Identifying potential risks and developing risk mitigation plans
  • Contingency planning for unforeseen challenges in healthcare projects (e.g., regulatory changes, staffing issues)
  • Monitoring and reassessing risks throughout the project lifecycle

Afternoon:

• Compliance and Regulatory Considerations in Healthcare Projects
  • Overview of healthcare regulations (HIPAA, FDA, accreditation standards)
  • Ensuring compliance during all phases of the project
  • Strategies for maintaining project compliance with healthcare laws and standards
• Budgeting and Cost Management
  • Developing a healthcare project budget: Estimating costs, controlling expenditures, and managing financial resources
  • Cost-benefit analysis and ensuring financial efficiency in healthcare projects
• Group Activity: Creating a Risk Management and Budget Plan for a Healthcare Project

Day 5: Project Evaluation, Closing, and Future Trends in Healthcare Project Management

Morning:

• Project Evaluation and Quality Control
  • Evaluating project outcomes: Measuring success against initial objectives
  • Quality control methods and ensuring quality in healthcare project deliverables
  • Using lessons learned to improve future projects

Afternoon:

• Project Closing Procedures
  • Formalizing project completion: Documenting lessons learned, closing contracts, and completing administrative tasks
  • Post-project evaluation and stakeholder feedback
  • Transitioning from project completion to operations (handover)
  • Preparing for post-project sustainability and continued improvement
• Capstone Project: Finalizing a Healthcare Project from Start to Finish

Conclusion and Certification

• Review of key concepts and methodologies covered in the course
• Final Q&A session and discussion
• Awarding of certificates of completion